Staffing & HR · All in one platform

Run your staffing business
smarter with StaffAdmin

Manage candidates, submissions, interviews, timesheets, invoices, visa tracking, employees, payroll and team chat — from one powerful dashboard.

No credit card required 2-minute setup Cancel anytime
10+
Integrated modules
360°
Candidate pipeline view
7
Days free trial
Candidates & employees
24h
Support response time
Staffing Pipeline
Everything your staffing team needs
From sourcing candidates to placing them with clients — track every stage of your pipeline in one place.

Candidate Management

Full candidate profiles with visa details, I-9, documents, education, experience, and placement status.

Submission Tracking

Track every job submission from submitted → interviewing → selected → offer → placed with full history.

Interview Pipeline

Schedule multi-round interviews, track results, add meeting links, and get notified at every stage.

Timesheets & Invoices

Candidates submit weekly timesheets, admins approve them, and invoices are auto-generated with pay rates.

Visa Expiry Alerts

Automatic notifications at 60, 30, and 7 days before visa expiry sent to admin, employee, and candidate.

Employee Management

Manage your internal team — roles, attendance, payroll, leave requests and employee types.

Task Board

Kanban-style boards for your team with assignments, priorities, checklists, and deadlines.

Team Chat

Real-time messaging with group chats, file sharing, polls, reactions and pinned messages.

Smart Notifications

In-app, email and push notifications for timesheets, interviews, placements and visa expirations.

Up and running in minutes
No complex configuration. Register your company, invite your team, and start managing your staffing pipeline right away.
1

Register Your Company

Sign up with your company details. Your own subdomain is created instantly.

2

Add Your Team

Invite your team. Set roles, employee types, and module permissions in seconds.

3

Add Candidates

Build your candidate pool with full profiles — visa, documents, experience, education.

4

Track & Place

Manage submissions, interviews, timesheets and invoices as candidates get placed.

Key Modules
Everything in one workspace
Each module is purpose-built for staffing companies — not generic HR software adapted for staffing.

Full Candidate Pipeline

From active sourcing through placement — manage every stage in a single view.

Visa Tracking I-9 Documents Assigned Recruiter Placement History Offer Letters

Submission & Interview Hub

Track every submission across clients with full interview round details.

Multi-round Interviews Meeting Links Result Tracking Client Details Status History

Timesheet & Invoice Engine

Candidates submit weekly timesheets, admins approve, invoices generate automatically.

Weekly Timesheets Daily Hour Breakdown Auto Invoice Pay Rates Approval Workflow

Visa Expiry Management

Never miss a visa renewal — automated alerts at 60, 30, and 7-day thresholds.

60d / 30d / 7d Alerts Email & Push Admin + Recruiter + Candidate Visa Details I-9 Tracking

Employee & HR Module

Manage your internal workforce with attendance, payroll, leaves and holidays.

Punch Clock Leave Requests Payroll Processing Attendance Calendar Holiday Management

Multi-Company Platform

Each company gets its own isolated subdomain, branding, and data.

Custom Subdomain Logo & Favicon Brand Colors Isolated Data Plan Management

Ready to transform your staffing operations?

Join staffing companies already using StaffAdmin to manage candidates, placements and their entire team — all from one place.

Start Your Free Trial
7 days free No credit card Full access Cancel anytime